The tool for
managing fleets
One platform. Total transparency. Zero set-up. Introducing our Fleet Management Portal – simply too good not to share (no matter who you’re leasing with).
Get the insight you need to manage your fleet smarter and the tools you need to manage it simpler. Designed by us to save fleet managers, like you, precious time, energy and money. Book a demo and see for yourself.
Easy to use. Hard to beat.
Lighten your load and your admin with fast online access to all of your fleet.
Get the ultimate bird’s eye view
Never miss a beat. You’ll have full visibility of live data for all your vehicles and drivers. Check downtime status, locations, costs and get reminders for services and MOTs too.
Manage everything in one place
Every day is smoother with access to all vehicle records (past ones too). Create and update driver accounts, check documents and assign vehicles. Plus, process new vehicles from quote to return.
Monitor emissions to get greener
Futureproof your fleet and sync with telematics. Driver and vehicle data can really help with your business transition to electric and reaching net-zero emissions.
Raise and track queries
Quickly progress queries or connect directly to our support team via the portal from anywhere, anytime, and with the added comfort of regulated data security.
Your fleet control centre
Your dashboard sums up all your fleet activity with an instant overview. From there, you can explore specific sections to get more detail and take action.
Your anti-downtime
dashboard
Get a quick understanding of your fleet’s movements with data visualisations that help you to see where you can up your uptime:
- Vehicle data – see your fleet status, incident reports, mix of cars and vans, contracts, rentals, usage, locations, costs and fuel type split.
- Driver data – create and manage driver accounts, update details, and assign vehicles directly.
- Notifications – see what’s coming up and get prompts to follow up with insurance, garages and recovery.
Real-time data.
Real-good reporting.
Easily complete the following tasks via our bespoke portal:
- Change plates
- Track account queries
- Notify us when taking a vehicle abroad
- View specific contract data
- Process new orders
Self-serve speeds things up
Easily complete the following tasks via our bespoke portal:
- Change plates
- Track account queries
- Notify us when taking a vehicle abroad
- View specific contract data
- Process new orders
Your anti-downtime dashboard
Get a quick understanding of your fleet from our bright data visualisations. Clever formatting shows clear segments and gives the numbers more meaning, helping you to see where you can up your uptime:
- Vehicle data – see your fleet status, incident reports, mix of cars and vans, contracts, rentals, usage, locations, costs and fuel type split.
- Driver data – create and manage driver accounts, update details, and assign vehicles directly.
- Notifications – see what’s coming up and get prompts to follow up with insurance, garages and recovery.
Self-serve speeds things up
Manage your everyday tasks with the access and the answers you need at the touch of a button:
- Search new vehicles and compare by make, model, or range
- Process quotes and orders (Drivers can do so directly in our Driver Order Portal, with you setting parameters.)
- Track contract renewals, quotes, queries and order status.
- Book MOTs, services, recovery and change plates
- Notify us when taking a vehicle abroad
- Return cars faster
Keep on top of costs
Track all your fleet costs in one place with a clear breakdown of your outgoings:
- Account charges – get a monthly listing by cost type, and with a further breakdown to individual charges.
- Account queries – submit your questions direct to your account team with live status updates for faster resolution.
- Upload extra fleet data – integrate your own or partner data for complete insights. This could be contracts and charges, invoices, fuel card and telematics , maintenance, accidents and rentals.
Real-time data. Real-good reporting.
Make informed decisions – with real-time data to keep you on track for particular business goals, sustainability targets and reporting streams.
- Collectively view vehicle, servicing, fuel, driver and telematic data
- Analyse CO₂ impact, carbon footprint, fuel vs charging costs, and EV or eLCV feasibility
- Filter and export data for reporting (automated or not) and analysis
- Request new information
And the features keep coming…
Integration with
your partners
Easily import your data from other leasing companies or own systems for a consolidated picture.
Top security
as standard
All the advanced security you need for peace of mind – including automatic updates and secure logins.
Sync with your
telematics
Seamlessly integrate with our Lightfoot telematics (or your own) for invaluable extra insights.
Anytime, anywhere,
any device
There’s no stopping you and your business with 24/7 access to your fleet online in any browser.
-
Transparency
Clear view of costs, contracts, and fleet activity -
Efficiency
Save time with self-service tools and live updates -
Control
Manage everything from drivers to rentals in one place -
Flexibility
Import your own data to create a single source of truth -
No cost to you
Free of charge for customers (but available to all – just ask)
"The VWFS Fleet Management Portal is a fantastic tool. It enables me to easily view and use a range of fleet-related data, all in one place. This is extremely convenient and saves me a lot of time."
Operations Director at Wenzel’s the Bakers
Try the demo to change your workday for good
Message us
Fill in the form, requesting a Fleet Management Portal demo,
and we’ll get right back to you.
